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Student Data Information Systems (SDIS)

Emergency Notification System Usage

Beginning with the 2008-2009 school year, a District-wide Emergency Notification System (ENS) was implemented and continues to be technically supported by SDIS staff.  The ENS is used to call parents / guardians in the event of a situation that may involve student safety or school closings due to facility / public infrastructure problems.  In the winter of 2008-2009, the ENS was expanded to inform parents of school closings because of developing weather during the night time hours. 

The ENS is capable of calling up to three (3) phone numbers for all 47,000+ student families within a 60 minute time frame or a single number for all 47,000+ student families in less than 20 minutes.   The ENS is managed by the OPS Public Schools, Public Information Office.  From August 2008 through August 2009, 171,972 calls have been placed to OPS student families.

Implementation of New Student Software - Infinite Campus

The SDIS team has been very involved with the District’s implementation of the Infinite Campus application, used for housing student data.  IMS worked in conjunction with business owners and vendors to map and convert data for more than 80 schools and over 105,000 student records.  Staff configured security groups and set up 5,300 staff accounts.  In addition, staff created over 40 custom tabs and attributes, developed multiple custom reports and forms, and modified several imports/exports and web applications.

Following several months of planning and preparation, the conversion from SASI to Infinite Campus was facilitated in July.  Staff members are currently focused on customer support for the new system but are also continuing to expand functionality.